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By Laws

Article Index

ARTICLE IV.     NOMINATION AND ELECTION OF BOARD OF DIRECTORS

  1. The Executive Committee shall consist of the Officers.
  2. The President, Vice President, Treasurer, Secretary and Representative-at-large shall be elected annually at-large by the Full Members in good standing for a term of one year to begin in January 1 and to end in December 31. Any Full Member in good standing is eligible to seek these offices.
  3. Each Representative shall be elected by the Full Members in good standing that work in the respective major Department Office(s) or Technology Center the representative represents. The term for a Representative is one year to begin in January 1 and to end in December 31. Any Full Member in good standing is eligible to seek the Office(s) or Technology Center representative for the area in which he or she works.
  4. Year 2012: a President, a Vice-President, a Treasurer, a Secretary, and each Representative-at-large shall be elected at-large by the Full Members in good standing. Any Full Member in good standing is eligible to seek these four offices.  Each Representative shall be elected by the Full Members in good standing that work in the respective major Department Office(s) or Technology Center the representative represents.  Any Full Member in good standing is eligible to seek the Office(s) or Technology Center representative for the area in which he or she works.
  5. In the event of a vacancy occurring in the office of the President, the unexpired term shall be filled by the Vice-President. In the event of a vacancy occurring in any other elective office, the Board of Directors shall elect a member to fill the unexpired term.
  6. The Nominating/Election Committee shall nominate one or more qualified candidates for President, Vice President, Treasurer, Secretary, each Representative, and each Representative-at-large position.  Written consent to hold office must be received from each person nominated. The Nominating/Election Committee shall transmit its list of nominees to the Secretary not later than the first Tuesday of October.
  7. Not later than the second Tuesday of October, the Secretary shall send to the members at-large a list of the candidates nominated by the Nominating/Election Committee. Additional nominations for an Officer, each Representative-at-large, and Representative positions may be made by petition, signed by not less than ten (10) Full Members. Each petition shall be accompanied by the written consent of the nominee to run for the stated office, and must be received by the Nominating/Election Committee or the Secretary not later than the fourth Tuesday of October. A member may not be a Candidate for an Officer and a Representative. A member may be a Candidate for Representative in which he/she works and a Candidate for Representative-at-large.
  8. Not later than the second Tuesday of November, the Secretary shall send to all voting members a ballot, listing the candidates nominated for Officers, each Representative-at-large, and each Representative. Ballots shall be returned to the Secretary or the Nominating/Election Committee not later than the third Tuesday of November and shall be tallied by the Nominating/Election Committee and recorded by the Secretary. The candidates receiving the highest number of votes for each office shall be declared elected. In case of a tie vote, the outgoing Executive Committee shall elect one of the candidates.
  9. Members of the Nominating/Election Committee shall not be eligible to run for an Officer, Representative-at-large, or Representative position in the election.


ARTICLE V.        VOTING AND VOTING ELIGIBILITY

  1. A member shall be eligible to vote if he/she is a Full Member in good standing at least thirty (30) days prior to the date of elections or the due date for ballots.
  2. Voting for the Officers, each Representative-at-large and each Representative, and voting for amendments to these Charter & Bylaws, and for petitions to amend the Charter & Bylaws shall be by secret ballot.
  3. When such a secret ballot is required, those qualified to vote shall indicate their selections on the ballot, seal the ballot, sign the back of the ballot, and write their department office or technology center on the back of the ballot. Before the ballots are canvassed, the names on the back of the ballots shall be checked against a list of eligible voters and the ballots cast by eligible voters separated from all others.
  4. A proxy vote from a member in good standing shall be accepted if the proxy is delivered in writing to the Secretary prior to any scheduled vote of the organization.