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By Laws

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BYLAWS
ARTICLE I.         MEMBERSHIP FEES
Membership dues are $2 per pay period or $52 for one calendar year, which starts in January. Membership dues can be paid by cash, check or payroll deduction if eligible. Membership dues will be prorated if a member signs-up during the year other than January.

ARTICLE II.        MEETINGS

  1. Meetings of the Board of Directors shall be held regularly and shall occur no less than once every three months. Board of Directors meetings shall be open to the general membership. Quorum for Board of Directors meetings shall be 50% of voting Board of Directors members. A Board of Directors Member shall be considered present for the purposes of quorum and voting if he or she is participating by conference call or other telecommunications mode.
  2. The Annual Meeting of SEAES shall be in November of every year. The primary items for consideration at this meeting will be a year-end report by the current President and Board of Directors, a financial report by the Treasurer, and introduction of the Board of Directors for the next calendar year.

ARTICLE III.       DUTIES & POWERS OF THE BOARD OF DIRECTORS

  1. The Board of Directors shall: organize, direct, and coordinate all activities of SEAES; develop the agenda and preside at all meetings of SEAES; call any special meetings; establish procedures for elections; serve as the official representatives and spokespersons for SEAES; establish Standing Committees and such special committees as may be desirable and approve Chairs and members to the Standing Committees as needed; and inform the Ethiopian American community of relevant concerns, issues, and activities of SEAES.
  2. Each Director shall: contribute to performing the responsibilities of the Board of Directors.
  3. The President shall: be the presiding officer at all Executive Committee, Board of Directors, and general meetings and at the Annual Meeting; represent SEAES at meetings with USPTO officials and other organizations; appoint annually Standing Committee Chairs and a Nominating/Election Committee, composed of three SEAES members, with the approval of the Board of Directors. Standing Committees shall include but not limited to: Membership, Public Relations, Treasury, Website, Social Events, Cultural Events, and Speaker Events. Standing Committee members and chairs shall be named by the first Board of Directors meeting following January 1st.  The President shall serve ex officio on all Standing Committees except the Nominating/Election Committee; coordinate all Standing Committee activities; present an annual report of the organization at the Annual Meeting; and determine the agenda, with the input of other Directors, for all meetings, in addition to performing the duties of a Director.
  4. The Vice-President shall: assume the duties and responsibilities of the President, in the absence of the President. The Vice-President may be assigned, and accept, other special duties on the Executive Committee and the Board of Directors, with concurrence of majority vote of the Executive Committee members and Directors, in addition to performing the duties of a Director.
  5. The Secretary shall: maintain the organization's records; coordinate correspondence with members; and oversee production of organizational materials, in addition to performing the duties of a Director.
  6. The Treasurer shall: be duly bonded in accordance with Commerce Department Administrative Order 202-707; receive all funds payable to SEAES, issue receipts for such funds, and maintain a clear and accurate record of receipts and disbursements; maintain a checking account, if required, to store funds and issue payments; and present a report on the financial status of the organization at the Annual Meeting and periodically as required, in addition to performing the duties of a Director.
  7. Each Representative shall: represent the views of the Department office(s) he or she represents to the Board; serve as a conduit for information and contact person for the office(s) he or she represents; and perform other functions and duties as determined by the Board of Directors, in addition to performing the duties of a Director.
  8. Each Representative-at-large and the immediate Past President shall: represent the views of the general membership, and perform other functions and duties as determined by the Board of Directors, in addition to performing the duties of a Director.
  9. A Director may be removed at any time by a two-thirds majority vote of the Board of Directors. Removal may be for any cause, including but not limited to repeated failures to attend scheduled Board meetings and conference calls in their entirety, obstructionism, irresolvable personality conflicts, or failure to honor commitments with respect to the work of the Board of Directors.
  10. The Board of Directors may, at its discretion, designates a qualified member to fill a position left vacant by a Director who has resigned or cannot otherwise fulfill his or her duties, except that the Board of Directors must call a special election of the membership to fill the position of Vice-President.
  11. No members of the Board of Directors shall be personally liable for any debts, liabilities, and/or obligation of SEAES.